Best Practice: Establishing Collegiate Committees at the Sectional Level

Best Practice: Establishing Collegiate Committees at the Sectional Level

Definition and Example:
Active Collegiate Committees are necessary at the Sectional level in order to compliment the sectional staff responsible for collegiate tennis and carry out the volunteer initiatives set forth by the USTA Board of Directors for Collegiate Tennis.

Significance:
Regular communication with the volunteer leaders of the sections assists with assuring that the national objectives are met. Success in saving collegiate varsity programs depends on sectional involvement. Efforts must be coordinated at the sectional, national level to have a chance for success in saving the program. Regular communication with the sections allows national committee to share success stories in on and off campus recreational initiatives as well._ 

Benefits:
Personal contact with the volunteer leadership of the sections is crucial to the success of any volunteer initiative.  By engaging in discussion, ideas can be shared along with best practices from other sections.
 
Procedure:
1) Chair of Committee, Jerry Noyce began the process by making a presentation to  Presidents and Delegates at the Semi-Annual meeting.
2) Personal contact with each section ‘s volunteer leadership began 2 months after the presentation to follow up and see where each section was in their process of establishing a collegiate committee and what some of their goals were.  The follow up discussion was a great way to share what other sections were doing at the volunteer level.  It also gave us a chance to talk about the national objectives of the “Advocacy Network” and also assisting the college coaches in becoming more involved in their communities.

People Involved:
Met with Sectional Presidents, Sectional Delegates to discuss our concept of national-sectional networking of our committees. 

Timing:
Time to orchestrate the power point presentation to the  Presidents and Delegates was about 2 weeks.
The follow up phone calls took about 4 weeks to get in touch with people and document their status and progress.   This is still ongoing. 

Cost:
The cost of the presentation was only the cost of running the copies to distribute. $500 for collateral for the presentation to the Sectional Presidents and Delegates, with copies for the BOD, key staff.
The follow-up phone calls were about $40.  Emails were no cost. 

Contacts:

Dave Fish  
davefish1@aol.com 

Delaine Mast
dmast4@aol.com

Jerry Noyce
JerryN@hfit.com

Jon Vegosen
jvegosen@fvldlaw.com

 
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