The USTA Regulations with respect to withdrawals and entry fee refunds at USTA National Junior Tournaments will change as of January 1, 2011. The information below describes the rules in effect through the end of 2010. Click here to view the rules that will take effect January 1, 2011.
It is a player’s responsibility to immediately take action to withdraw from the tournament should circumstances arise which would not enable a player to compete. Good sportsmanship and the USTA Regulations dictate that a player should never:
• enter a tournament they do not intend to finish
• withdraw from a tournament after entries close unless it is for injury, illness, or personal emergency
• enter two concurrent tournaments without prior written approval from both Tournament Committees
WITHDRAWING FROM A TOURNAMENT:
• Prior to Entry Deadline: If entries have not yet closed, a player may withdraw by going to the tournament’s USTA TennisLink Home Page - the same web page that the player registered for the tournament. Once in the system, click on the "Register Now" text in red. When taken to the next page, click on "Withdraw" on the left hand side of the screen. You will need your confirmation number from your original registration to withdraw. Because your credit card will not be charged prior to the entry deadline, no refund needs to be made. If you cannot locate your confirmation number, contact email@example.com.
• Previously Authorized Entries into Two Concurrent Tournaments: If a player has previously received written authority to enter two concurrent tournaments from both Tournament Committees, the player must immediately notify both tournaments to let them know which tournament the player has chosen to play.
• After Entry Deadline: Immediately contact the tournament if to withdraw from the tournament - telephone numbers and email addresses of the Tournament Director and/or Referee will be posted on the tournament’s USTA TennisLinnk Home Page. No refund will be given unless the withdrawal is due to illness, injury, or personal emergency AND a written verification as described below is provided on or before the last scheduled day of the tournament.
WRITTEN VERIFICATION REQUIREMENT TO RECEIVE ENTRY FEE REFUND:
• Player is Not Accepted Into Tournament: If a player has previously paid an entry fee and is not accepted into the tournament, the player is entitled to a refund - there is no written verification requirement.
• Previously Authorized Entries into Two Concurrent Tournaments: If a player has previously received written authority to enter two concurrent tournaments from both Tournament Committees, the player is entitled to a refund from the tournament that will not be played.
• Illness or Injury: The required written verification of an injury or illness must be from a medical professional and must be received by the tournament no later than the last scheduled day of the tournament.
• Personal Emergency: If the player is withdrawing because of a personal emergency, the player must deliver a written description of the situation no later than the last scheduled day of the tournament and the Referee will determine whether the situation is a personal emergency.
USTA SUSPENSION POINTS:
Any withdrawal (other than for previously authorized entry into two concurrent tournaments) that does not meet the written verification requirements by the last scheduled day of the tournament (and, in the case of personal emergencies, has also been approved as an emergency by the Referee) will also result in the player being levied suspension points and any match that is not played will be coded as a Default.