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USTA Tennis & Education Foundation: Grant Proposal Guidelines

May 25, 2008 12:04 PM

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Grant Proposal Guidelines

The USTA Tennis & Education Foundation (USTA T&EF) awards grants to not-for-profit organizations that support efforts in tennis and education to help disadvantaged, at-risk youth and people with disabilities. Consideration is given to NJTL programs
and those following the “Aces for Kids” model.

USTA Tennis & Education Foundation Funding Priorities:

  • Programs for underserved youth.
  • College scholarships.
  • Special needs populations.
  • All programs requesting USTA T&EF support must offer the components of tennis and education. (Education is defined as structured activities promoting academic achievement—such as tutoring, homework assistance, computer technology, reading clubs, and mentoring. Also included as components of the education requirement are preparing students with life skills that focus on individual character development and the development of social skills, individual goal setting, physical fitness and self-discipline.)

Grant Limitations:
The USTA Tennis & Education Foundation makes grants to 501(c)(3) organizations that demonstrate their commitment to the mission of “building lives through tennis and education.”

The Foundation does not fund:

  • Programs that do not include tennis and education as part of their mission.
  • Administrative staff salaries.
  • Capital projects.

Application Deadlines:
Grant application deadlines are March 15 (5:00 p.m. EST) for the May meeting and October 15 (5:00 p.m. EST) for the December meeting. Grant proposals recommended by the Foundation staff are reviewed and voted upon by the Foundation’s Board of Directors, at their May and December meetings.

Foundation Mailing Address:

Please send the proposal and supporting documentation to:
USTA Tennis & Education Foundation
70 West Red Oak Lane
White Plains, NY 10604

Questions about the grant process:
For additional information about submitting a grant proposal, please call (914) 696-7074 or email delcolle@usta.com or foundation@usta.com.

Application Process:
Programs are required to submit:

  1. a one-page program summary,
  2. a proposal narrative (the narrative should be no longer than 5 pages in
    length), and
  3. supporting documentation.

Please do not enclose your application in a binder or copy it onto colored paper.

1) The Program Summary page must include:

  • Program/organization name (as it appears on the IRS letter);
  • Federal tax ID exempt number from the IRS letter;
  • DBA (Doing Business As, if applicable);
  • Address, telephone and fax numbers, email address;
  • Name and title of the chief executive officer;
  • Amount requested;
  • Total organization budget;
  • Type of support requested (general or program);
  • A one paragraph description of the request.

2) The Proposal Narrative must include:

a) Organization Information:

  • A brief description of your agency’s mission, goals and objectives, services, overall size, the date founded; and the unduplicated number of individuals served;
  • The demographics of the population receiving services (race/ethnicity, economic status, and gender);
  • The composition of your program staff in terms of race/ethnicity and gender;
  • Previous funding received from the USTA Tennis & Education Foundation and/or the USTA.

b) Project Detail:

  • A statement of need and an explanation of how the program’s needs coincide with the philanthropic goals of the USTA T&EF;
  • Succinctly outline the program for which you are seeking funds. Identify the project’s goals and objectives; activities; the number of individuals to be served; a timeline; and the anticipated results;
  • Identify other agencies that will be involved as collaborators.

c) Evaluation:

  • What evaluation tools are being used to measure the program’s success?
  • Explain your specific goals for the program and how they will be objectively monitored and measured. Directly answer the following question: How will you know whether the program demonstrated success?
  • How will the program and what is learned from it enhance your organization’s ability to “build lives through tennis and education” after the grant period?

d) Program Sustainability:

  • Provide a reasonable plan for the financial sustainability of the program after the conclusion of funding from the USTA T&EF, such as indicating where additional support will likely be sought.
  • If you have applied for funding from other sources, list these potential sources, amounts you are seeking and when you expect a decision to be made on these requests.

e) Financial Information

  • As reported in the most recent audited financial statement or IRS Form 990, list the funding received from each of the entities listed below—please do not include in-kind donations.
    • Government: federal, state, county
    • United Way/Community Fund
    • Corporate and/or foundation grants (not including sponsorships or fund raising events. Sponsorships are defined as support provided for table or ticket purchases, sports tournaments, auctions, etc.)

3) The Supporting Documentation must include:

  • A copy of your IRS Letter certifying nonprofit organization status.
  • An itemized program budget and budget narrative for the year of the grant.
  • The organization budget for the year of the grant.
  • Most recent audited financial statement. If your organization does not have an audited financial statement, please submit your most recent IRS Form 990.
  • A list of the Board of Directors, including the principal business or professional affiliation of each. This list should be condensed to one side of one sheet of paper. Contact information does not need to be included.
  • A minimum of two letters of support for the program.

“Aces for Kids”
“Aces for Kids” is a national initiative of the USTA that is overseen by the USTA Tennis & Education Foundation. It strives to promote healthy lifestyles by combating childhood/adult obesity by providing disadvantaged, at-risk children the opportunity to learn to play tennis and improve their academic skills in a structured format.

At “Aces for Kids” program sites, children between the ages of 5-18:

  • learn about healthy nutrition and lifestyles, as well as responsible citizenship;
  • improve study skills and receive tutoring;
  • develop computer literacy;
  • interact with a mentor and other students;
  • attend college preparatory sessions; and,
  • learn to play tennis in a team format.

rev. 7/05/05



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