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Provide meaningful tasks with specific timelines

May 25, 2008 12:04 PM

Provide meaningful tasks with specific timelines

· Use email reminders of completion dates

· At each meeting’s conclusion, assign specific tasks

· Allow volunteers to work on tasks based on what people are interested in and where their talents are

· Define tasks at the beginning of each meeting to clarify what’s on the agenda

· Conduct follow up with volunteers to see how task is going

· Discuss until it is clear why the task is important

· Give reasonable deadlines to avoid undue pressure

· Be certain the volunteer understands the task and agrees to the timeline

· Committee chair should share task delegation with Council chair and staff liaison

· Create timeline document for inclusion at orientation

· Recognize those tasks completed on time and of high quality

· Establish specific subcommittee/task force to evaluate an issue and report on it

· Allow volunteers input on setting task timelines

· Ensure that minutes reflect clear action items with the person(s) responsible for completing them

· Develop key performance indicators (KPI)

· Present the facts, present the benefits, present the timeline: take action

· Put the tasks in writing and update when necessary

· Assign all tasks with a timeline

· Split up the “high-profile” and “drudgery” tasks amongst all members of the committee

· Ask for committee volunteers to take on tasks, rather than assigning

Ideas compiled at the 2003 USTA Semi-Annual Meeting

Return to seven expectations

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