USTA SOUTHWEST APPLICATION FOR THE 2022-2023 BOARD OF DIRECTORS AND / OR NOMINATING COMMITTEE  

ONLINE APPLICATION - Fill out by July 5, 2021
CONFLICT OF INTEREST FORM 

Statement of Purpose

The Nominating Committee of the Southwest Section of the United States Tennis Association (USTA) invites you to submit an application for the USTA Southwest Board of Directors and Nominating Commitee. The term of service is two years commencing on Jan. 1, 2022, and ending on Dec. 31, 2023.   

Applications must be completed and submitted electronically no later than midnight PST, July 5, 2021.  

Once completed, the applications will be submitted to the Nominating Committee.  The Nominating Committee may seek feedback from individuals familiar with an applicant’s performance in the roles listed on the application. 

Application Process: All applications will be submitted electronically.

All positions are on a volunteer basis.

DUTY AND GOALS OF THE NOMINATING COMMITTEE:

The Nominating Committee shall make one nomination for each of the following positions and shall submit names of nominees on the slate pursuant to the terms set forth in SWS Bylaws to be voted on by the SWS Membership at the Annual Meeting of the Membership in odd numbered years.
 

• Board nominees:  The committee shall select qualified nominees for the Offices of President, Vice President, Secretary, Treasurer, and a maximum of up to six qualified Directors-at- Large for the next term.  

• Nominating Committee nominees:  The committee shall select one nominee for the Chairperson of the Nominating Committee for the next term from among the current Members of the committee and shall select qualified nominees for up to an additional six Regional Members of the committee for the next term.

• Every effort should be made to select highly qualified individuals for all positions on the slate; and to achieve the best possible Regional balance on the Board and Nominating Committee.

Review of Process

The Nominating Committee will review all candidate applications.  This is a competitive process.  Following a review of the applications, candidates may be requested to participate in a telephonic/video or in-person interview. The selection process is based on many factors.  All applicants will be notified regarding the status of their candidacy no later than the end of September 2021.  Nominees selected for the slate will be notified by phone by a member of the Nominating Committee as soon as possible.

Note: If you currently serve as a SWS officer and wish to continue service in the same or different capacity, you must reapply.

Board Position Roles and Responsibilities: 

President - The President shall be the Chair of the Board.  The President shall, when present, preside at all meetings of the SWS Membership, the Board and the Executive Committee.  The President shall appoint all committee chairpersons and committee members whose appointments are not otherwise provided for in these Bylaws and shall be a non-voting ex-officio member of all committees except the Audit Committee, Grievance Committee, and the Nominating Committee.  The President, with approval by the Board, shall be authorized to employ a CEO. The President will represent the Section at National level meetings. 

Vice President - The Vice President shall assist the President in the performance of the President’s duties; shall exercise all the powers of the President in the absence of the President, or in case of the President’s resignation, incapacity or death; shall serve as Parliamentarian at all meetings of the SWS; and shall perform other duties as may be assigned by the President.

Secretary - The Secretary shall monitor the keeping of a roster of all members and the names and addresses of all members of the Board.  The Secretary shall keep the minutes of all meetings and records of all proceedings and committee reports; shall certify the voting strength and the presence of a quorum at all meetings of the Membership, the Board, and the Executive Committee; shall assist the SWS office in sending notices for all meetings of the Membership, the Board, and the Executive Committee; and shall perform other duties as may be assigned by the President.

Treasurer - The Treasurer shall monitor the financial management of the SWS; however, the CEO shall carry out the operational duties.  The Treasurer shall assist the CEO with the preparation of the annual budget and ensure proper budgetary processes are followed and shall distribute the budget for the succeeding year to the Board prior to the Annual Meeting of the Board.  Whenever required by the Board, the Treasurer shall render or cause to be rendered a statement of the SWS’s accounts. The Treasurer shall, at all reasonable times, exhibit or cause to be exhibited the books and accounts to any member of the Board.  The Treasurer shall perform all duties incident to the office of Treasurer and other duties as may be assigned by the President. Note: The Section does have staff that manages the day to day finances of the Section. 

Directors-at-Large - The Directors-at-Large shall include up to a maximum of six individuals. Directors-at-Large attend all Board meetings, vote on all matters of the Section, serve on committees and task forces as assigned by the President and shall perform other duties as may be assigned by the President.

Skills required to fulfill the responsibilities of the USTA Southwest Executive Committee such as:

· Shaping the future of the USTA with long-term strategic thinking and a strong commitment to the Mission

· Creating and monitoring a set of long-term financial goals

· Providing guidance in the establishment of sound governing policies

· Serving as the link between USTA SWS staff and volunteers

· Assessing the performance of the Executive Director

Characteristics and Requirements of a SWS Executive Committee member:

· Must reside in the USTA Southwest Section

· Must be a member in good standing of the USTA

· Significant knowledge of the USTA

· Previous or current service with the Southwest Section and/or a SWS District in leadership positions

· Previous nonprofit board experience, either with the USTA or other.

· Business, professional, academic, volunteer, or tennis-related experience.

· Demonstrated success as a person who has actively grown the game of tennis

· Demonstrated ability to both lead and contribute as a member of a team

· Willingness to dedicate time required to participate fully in the demands of the position

· Demonstrate the ability to possess a "big picture" view of the needs of the organization

· Demonstrate the ability to possess a "big picture" view of the future of tennis in the SWS

· Known as a person of high ethical standards

Characteristics and Requirements of the SWS Nominating Chair:

· Must reside in the USTA Southwest Section

· Must be a member in good standing of the USTA

· May not be a current member of the SWS Board of Directors

· Must be familiar with the duties of the SWS Officers

· Known as a person of high ethical standards

· Holds broad knowledge the USTA, its Mission, and of key leaders and individuals in the SWS

TIME COMMITMENT FOR SOUTHWEST SECTION  POSITIONS:

Being a USTA Southwest Officer requires a significant time commitment. 

During the two year term, Officers are required to attend all meetings and calls of the Executive Committee and of the Board of Directors, and includes any other meetings and duties as requested by the SWS President. Additionally, there is can be significant phone and email interaction. 

During the two year term, Nominating Committee members are required to participate in all meetings and calls of the Nominating Committee as set forth by the Chair, recruit candidates for the slate, and participate in the vetting of candidates. .